1. A professional attendant is included
This is the single most important thing to confirm. Some budget providers quote a low price and then leave guests to manage the booth on their own — which leads to technical problems, long queues, and frustrated guests. A professional, friendly attendant manages everything: setup, operation, troubleshooting, helping guests with props, and ensuring the booth runs smoothly all night. Always ask: "Is an attendant included for the full rental period?" If the answer is no, look elsewhere.
2. The equipment is professional-grade
The quality of your photos and videos depends entirely on the equipment being used. Professional photo booths use DSLR cameras with proper studio lighting — not tablet cameras or webcams. Ask the company what camera and lighting setup they use. If they can't answer clearly, that's a red flag. At Your Majesty Event Vendors, all of our setups use professional DSLR cameras with studio-grade ring lighting to ensure every capture looks great regardless of the venue's ambient light.
3. The pricing is truly all-inclusive
Some providers advertise a low base rate and then charge separately for setup time, travel, the attendant, a basic backdrop, or the digital gallery. Get a fully itemized quote and ask specifically about travel fees, setup and teardown time, and whether the gallery delivery is included. The price you see should be the price you pay.
4. They have real reviews and examples of their work
Before booking any event vendor, check their Google reviews and ask to see a portfolio of past events. Photo quality, the condition of their equipment, and how professional their setups look in real venues all matter. A company with dozens of five-star reviews and real event photos is a much safer choice than one with a polished website but no social proof.
5. The booth suits your venue
Not every booth works in every space. A 360 booth needs roughly 12×12 feet of clear floor space. A mirror booth needs about 6×6 feet. An open-air setup with a backdrop needs enough depth for guests to stand comfortably. Confirm the dimensions with your provider and share them with your venue coordinator ahead of time to avoid any surprises on the day.
6. Customization is available
Your photo booth should feel like part of your event — not a generic rental dropped into the corner. Look for a provider who will design a custom digital overlay with your event name, date, and branding. For weddings and corporate events especially, this personal touch makes the photos feel like a true keepsake rather than a stock template.
7. They're local or familiar with your area
A company based in Toronto may charge significant travel fees for events in Barrie, Collingwood, or Orillia — and may be less reliable when it comes to on-time arrival and last-minute communication. Booking a local provider means no travel surcharges, a faster response time if anything comes up, and a team that knows the venues in your area. Your Majesty Event Vendors is based in Barrie and serves the surrounding region — we know the venues, we're familiar with the drive times, and we show up on time.
The bottom line
Renting a photo booth should be one of the easiest decisions you make for your event. The right company will answer all your questions clearly, provide transparent pricing, show you real examples of their work, and show up prepared on the day. If you're still in the research phase, reach out to us — we're happy to answer any questions, no obligation.